Executive Assistant - Fixed-Term Contract
Administration, London
Executive Assistant - Fixed-Term Contract
Administration, London

Join NTT DATA in the UK and you will be joining a growing company where you will be more than just another employee. With an entrepreneurial attitude you will have the opportunity to grow your career and stand out from the crowd. At NTT DATA we help develop innovative business and IT solutions for some of the most respected organisations in the public and private sectors.

At NTT DATA we place great importance on the value of diversity. We believe that building an inclusive and diverse workplace is essential to our success; we want our people to feel comfortable, be themselves and, as a result thrive.

About you:

NTT DATA UK is currently seeking an experienced Executive Assistant to support two members of the UK Leadership Team. The role will be focused on providing high quality support to two Executives, taking responsibility for their personal day-to-day administration. 

The Business Unit Leadership Executive Assistant will support:

  • SVP Sales & Head of Telco Media Tech
  • Head of Insurance

 

What to expect:

The role responsibilities include:

  • Diary management for the Executives, including working closely with fellow colleagues and other support to organise executive meetings; project meetings; 1:1s with direct reports; as well as departmental away days
  • Inbox management
  • Liaise with external clients to arrange meetings either virtually, onsite or at an alternate location
  • Book meeting rooms/venues, order catering and organise the provision of any equipment necessary
  • Collate reports/presentations in advance of meetings when required
  • Manage the holiday rota for the Executive and their teams
  • Process Executives expenses and manage direct report expenses process
  • Arrange travel and accommodation for business trips in line with company policy
  • Prepare travel itineraries and organise all necessary bookings
  • Sensitive management of confidential, strategic, personal, and business critical information
  • Prioritise, acknowledge and distribute correspondence received as required
  • Where required screen phone calls and listen to voicemails
  • Deal with all internal and external queries and manage effectively
  • Complete research or fact-finding as and when required
  • Type minutes as and when required and distribute accordingly
  • Produce and edit PowerPoint presentations when required
  • Undertake any specific projects as requested
  • Arrange Executive client events and UK wide conferences virtually and in multiple locations
  • Help manage annual employee events i.e. Christmas and Summer parties
  • Flexibility to travel when required

What's important?:

A rewarding and fulfilling role, you will be challenged in this position due to its busy nature, but also the variety it will provide you with. Working alongside a highly collaborative team, our executive support team live and breathe our values; Teamwork, Foresight and Client First. A hub of the business, our executive support team go over and beyond to ensure our values are upheld daily. They are viewed as one of the many lynchpins of the business; the consummate professionals, reliable, approachable, true gatekeepers and right hand people to their executives.

  • A strong and resourceful problem solver
  • Excellent communication skills, both written and verbal with a positive demeanor
  • Experience as a Personal/Executive Assistant/Team Assistant
  • Capable of working under pressure and using own initiative with minimal supervision
  • Able to interface and communicate with executive and senior management across all business functions
  • Excellent planning & organisation skills
  • Ability to handle multiple tasks simultaneously whilst remaining flexible, proactive and efficient
  • Exceptional organisational and administrative skills
  • Ability to work in a collaborative environment, using initiative and establishing deadlines
  • Aptitude for learning and willingness to develop role where required
  • Demonstrate, through words and behaviours, an in-depth understanding and strong personal commitment to your work
  • Enthusiastic and confident to challenge
  • Emotionally intelligent and culturally aware
  • At present, we are working remotely, but when the time comes, we are ordinarily work from our London offices. At NTT DATA, we understand that we are working through unprecedented times right now and so can offer flexible working models to those who need it. 

 

To support your hardwork and dedication, we will offer you the following:

  • An opportunity to form a true partnership with your executives, contributing to NTT DATA’s overall mission
  • Be a highly respected and valued member of the NTT DATA team
  • An opportunity to get involved in a range of activities outside of your day-to-day workload – NTT DATA encourages their staff to get involved in our many D&I and CSR activities. From joining our Women’s Business Network, joining our mentorship programme, joining the Girls’ Network, Environmental Committee or our Cultural & Ethnicity Network, just to name a few!
  • Access to our online training platform with 3000+ courses, accessible from everywhere, to sharpen your skills
  • A competitive benefits package including 25 days’ holiday, holiday buying/selling, pension contribution, private healthcare and many more…

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Service Line Manager

Simon Williams
CEO

Location
2 Royal Exchange

“Upon joining the NTT DATA UK family, you will experience a culturally diverse organisation living our values of Clients First, Teamwork and Foresight as we partner with our customers every day.

At NTT DATA UK, we are proud to support and invest in our people. We offer a variety of rewarding career paths and opportunities to develop professionally - with access to cutting edge innovation.”

Simon Williams, CEO, NTT DATA UK

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