Privacy Policy of NTT DATA UK Recruitment Website
Effective Date: 17 February 2022

INTRODUCTION

In this Privacy Policy, references to “we”, “us”, “our” or NTT DATA UK means NTT DATA UK Ltd, as the case may be. References to “you” and “your” are to users of this website.

We can be contacted at the email address UKDataProtection@nttdata.com

Table of Contents

1. WHAT IS THE SCOPE OF THIS PRIVACY POLICY?
2. WHAT TYPE OF PERSONAL DATA DO WE COLLECT?
3. HOW DO WE USE YOUR PERSONAL DATA?
4. ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?
5. HOW DO WE PROCESS YOUR PERSONAL DATA?
6. WHO HAS ACCESS TO YOUR PERSONAL DATA?
7. WHO WILL YOUR PERSONAL DATA BE SHARED WITH?
8. IS YOUR PERSONAL DATA TRANSFERRED ABROAD?
9. WHAT ARE YOUR RIGHTS WITH REGARD TO YOUR PERSONAL DATA?
10. WHAT HAPPENED ON 25 MAY 2018?
11. What Happened on 31 January 2020
12. UPDATE TO THIS PRIVACY POLICY

The following table contains a brief summary of this Privacy Policy. Full detail is provided below.

1. WHAT IS THE SCOPE OF THIS PRIVACY POLICY?

Personal data means any information relating to an identified or identifiable natural person, such as name, IP address or email address. NTT DATA UK is the data controller of personal data we collect from and about you through the Recruitment Website and the Company Services. We will only process such data in compliance with the terms of this Privacy Policy.

This Privacy Policy should be read in conjunction with the NTT DATA UK Cookies Policy, available on our Website. Both policies are applicable to all users of our Website and/or Company Services (e.g. without any need to register or subscribe to a specific service).

2. WHAT TYPE OF PERSONAL DATA DO WE COLLECT?

We collect (1) data that you have voluntarily shared, (2) data collected when you access and interact with the Website or the Company Service (“Activity Data), and (3) information from other sources. More specifically:

1. Data that you have voluntarily shared: For example, the information you have provided to us in your curriculum vitae. The information you have provided on our application form, including name, title, home address, telephone number, personal email address, date of birth, gender, qualifications, nationality, social media accounts, professional memberships, diplomas, transcripts, languages, computer skills, any information you provide to us during an interview. Information about your desired salary and benefits. Information about your education and work history.
2. Activity Data: we may collect certain information about your visits and interactions with the Career Website and/or the Company Services. For example, in order to permit your connection to the Recruitment Website or the Company Services, our servers receive and record information about your computer, device, and browser, potentially including your IP address, browser type, and other software or hardware information. If you access the Recruitment Website or the Company Services from a mobile or other device, we may collect a unique device identifier assigned to that device, geolocation data, or other transactional information for that device. Cookies and other tracking technologies (such as browser cookies, pixels, beacons, and Adobe Flash technology including cookies) may also be collected. These technologies may also be used to collect and store information about your usage of the Website or the Company Services, such as pages you have visited, content you have viewed, search queries you have run and advertisements you have seen. For more information, please visit the Cookie Policy on our Recruitment Website.
3. Information from Other Sources: we may supplement the information we collect with information from other sources, such as publicly available information from social media services and commercially available sources.

When the information collected from or about you does not directly or indirectly identify you as a specific person, we may use that information for any purpose or share it with third parties to the extent permitted by applicable data protection laws and regulations.

We do not collect:

• Financial information from a payment service provider.
• Special categories of personal data. We ask that you do not send or disclose any information included in a special category of personal data (such as social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, criminal background or trade union membership) on or through the Website, the Company Services or otherwise.

3. HOW DO WE USE YOUR PERSONAL DATA?

We use the personal data we collect from and about you to:

1. Allow you to use the Recruitment Website
2. Website Provide you with customer support and to respond to your inquiries;
3. Protect the rights of the Company and others. In particular, there may be instances where we may disclose your personal data in order to: (i) protect, enforce, or defend the legal rights, privacy, safety, or property of the Company, its employees, agents and contractors (including enforcement of our agreements and our terms of use); (ii) protect the safety privacy, and security of users of the Recruitment Website (iii) protect against fraud or for risk management purposes. This includes situations where we believe, in good faith, that such disclosure is necessary;
4. Comply with the law or legal process or respond to requests from public and regulatory authorities;

When the data collected from or about you does not identify you personally, we may use that information for additional purposes or share it with third parties.

4. ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?

The legal basis of processing is as follows:

• Points 1 to 3 of Section 3 above: processing is necessary to run the Recruitment Website. Processing is mandatory, as without such activities the relevant services could not be provided;
• Point 4 of Section 3 above: processing is required by applicable laws and therefore is mandatory; 

5. HOW DO WE PROCESS YOUR PERSONAL DATA?

As set out in Section 3 above, your data is processed through both electronic and manual means is always subject to appropriate security measures. Please note that although we use appropriate administrative, technical, personnel and physical measures to safeguard the personal data we collect from loss, theft and unauthorised use, disclosure or modification, we cannot guarantee the full exclusion of all cyber-risks. 

• In order to protect the Company’s network and infrastructure we deploy Security Information and Event Management software to identify and counter attacks originating outside the organisation to prevent damage to critical company asset’s (data leakage, disruption of services etc.) to reduce / compensate their impact.

Although this data is collected on an anonymised basis, this information will be decrypted in the event of an attack, the decrypted information may include email and IP addresses.

6. WHO HAS ACCESS TO YOUR PERSONAL DATA?

For the purposes set out at Section 3 above, we may share your personal data to the following categories of recipients in compliance and with Section 7 below:

• Third parties service providers entrusted with processing activities and duly appointed as processors when required by applicable laws, e.g. cloud service providers, other entities of the group, providers of services instrumental to or supporting the Company Services - and thus, by way of example and without limitation, companies that provide IT services, experts, consultants and lawyers;
• Company Affiliates, in their capacity of data controllers or data processors, a list of which Company Affiliates is available on demand by contacting us at:

ukdataprotection@nttdata.com

• National authorities in order to comply with applicable laws

7. WHO WILL YOUR PERSONAL DATA BE SHARED WITH
   
   Your application for employment will be shared with the Recruitment team, recruiting line manager and colleagues participating in the interview process.
    
8. IS YOUR PERSONAL DATA TRANSFERRED ABROAD?

Your personal data may be transferred to countries within and outside the European Economic Area (EEA), in particular to the USA and India. Some non-EEA countries are recognized by the European Commission as providing an adequate level of data protection according to EEA standards. The full list of these countries is available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en.

For transfers from the EEA to countries not considered adequate by the European Commission, we have put in place appropriate and suitable safeguards to protect your personal data. Any transfer of your personal data is in compliance with the requirements and the obligations provided by applicable data protection laws, such as standard contractual clauses adopted by the European Commission as per Articles 45 and 46 of the UK General Data Protection Regulation You have the right to request a copy of the above measures or further information on your personal data by contacting the Company at the address indicated in Section 11 below.

Countries of destination are:

• USA

9. WHAT ARE YOUR RIGHTS WITH REGARD TO YOUR PERSONAL DATA?

You have the right, at any given time, to:

1. Confirm whether your personal data exists, be informed of its content and source, and verify its accuracy or request integration, update or amendments;
2. Request the deletion, conversion to an anonymous form or restriction of any personal data processed in breach of applicable law; and
3. Oppose data processing, in all cases, for legitimate reasons.

To exercise these rights, you may send a request to the contact listed in Section 11 below. Your request should include your email address, name, address, and telephone number and specify clearly what information you would like to access, change, update, suppress or delete.

If you ask us to delete your personal data, copies of some information may remain viewable in certain circumstances. For example, where you have shared information with social media or other services.  In addition, due to the nature of cache technology, your account may not be instantly inaccessible to others. We may also retain backup information related to your account on our servers for some time after cancellation or your request for deletion, to comply with applicable law.

If you no longer want to receive marketing-related emails from us, you may opt-out by following the unsubscribe instructions in our communications or sending a request to the contact listed in Section 11 below.

 Section 10 outlines additional rights, effective from 25 May 2018.

10. WHAT HAPPENED ON 25 MAY 2018?

On 25 May 2018, the UK Data Protection Act 2018 and the EU GDPR came into force and the following provisions apply:

1. Retention period applying to your personal data

We will retain your data only for the period necessary to fulfill the purposes for which the data was collected as outlined in this Privacy Policy. In any case, the following retention periods will apply to the processing of your personal data:

• Data collected for the purposes set out in Points 1 to 7 of Section 3 above is retained for such time necessary to provide you access to the Website or to provide the Company Services, plus the length of any applicable statutory limitation period following the termination of Company Services; and
• Data collected for the purpose set out in Points 8 or 9 of Section 3 above is retained for a period of three years.

At the end of the retention period your personal data will be either deleted, anonymised or aggregated.

2. Additional rights

From 25 May 2018 you also have the right at any given moment to:

1. Request that we limit the processing of your personal data where:

• You contest the accuracy of the personal data, until such time as we have taken sufficient steps to correct or verify its accuracy;
• The processing is unlawful but you do not want us to erase the data;
• We no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defense of legal claims; or
• Where you have objected to processing justified on legitimate interest’s grounds until such time as we have verified compelling legitimate grounds to continue processing, 

2. Object to the processing of your personal data;
3. Request the erasure of your personal data without undue delay;
4. Data portability (e.g. to receive an electronic copy of your personal data, if you would like to port your personal data to yourself or a different provider), when we are relying upon your consent or the fact that the processing is necessary for the provision of the Company Services and the personal data is processed by automatic means; or
5. Lodge a complaint with the relevant supervisory authority.

11. What Happened on 31 January 2020
    
    On 31^st January 2020, the UK left the EU. On this data, the EU GDPR became known as the UK GDPR and, in conjunction with the Data Protection Act 2018, became known as the UK Data Protection Framework
    
     
12. UPDATE TO THIS PRIVACY POLICY

We may modify or update this Privacy Policy following different interpretations, decisions, opinions and orders relating to the UK Data Protection Framework. The Effective Date at the header of this Privacy Policy sets out the date of last revision. Any changes to this Privacy Policy will be notified in advance and will be posted on the Recruitment Website. In the event that we propose material changes that expand our rights to use your personal data we will notify you and provide you with a choice about our future use of your personal data.

Last modified 17 February 2022.

CONTACT US

If you have questions about this Privacy Policy, or would like to contact our Data Protection Officer or exercise any right hereunder, please contact us at:

UKDataProtection@nttdata.com

The Data Protection Officer is Lynda Osborne. NTT Data UK. 2 Royal Exchange. London EC3V 3DG

In the event of a complaint which NTT DATA UK cannot resolve, you can submit your complaint to the ICO at the following address;

Information Commissioner’s Office
Wycliffe house
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel 0303 123 1113
www.ico.org

For EU Citizens please contact Roberta Tisci

If NTT DATA EMEA cannot resolve your complaint, you can submit your complaint to:

European Data Protection Supervisor

Rue Wiertz 60
1047 Bruxelles/Brussel
Office: Rue Montoyer 30, 6th floor
Tel. +32 2 283 19 00
email: edps@edps.europa.eu  
Website: http://www.edps.europa.eu/EDPSWEB/