Back to Job SearchWhat you'll be doing:
We are seeking a highly organised and proactive Executive Assistant (EA) to provide comprehensive support to 5 C-suite executives. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and ensuring the smooth operation of the executives' daily activities. This role requires a proactive individual with excellent communication skills and the ability to handle multiple priorities.
Diary and Meeting Management:
- Manage and coordinate internal and external meetings for executives. This includes scheduling meetings, sending out invitations, and ensuring that all necessary participants are informed and available.
- Organise meeting agendas and prepare necessary documents and presentations. Ensure that all materials are ready and distributed in advance of meetings.
- Regularly review and update executives' calendars. Conduct weekly check-ins with executives to review their schedules and make any necessary adjustments.
- Handle last-minute changes and urgent meeting requests. Be flexible and responsive to changes in schedules and priorities, ensuring that executives' time is managed effectively.
Client/Stakeholder Liaison:
- Act as the primary point of contact for clients and stakeholders. Build and maintain strong relationships with key clients and stakeholders, ensuring that their needs and concerns are addressed promptly and professionally.
- Coordinate and facilitate client and stakeholder meetings. Arrange and manage meetings with clients and stakeholders, ensuring that all logistics are handled smoothly.
- Communicate effectively on behalf of executives. Represent executives in communications with clients and stakeholders, ensuring that messages are conveyed clearly and accurately.
- Maintain up-to-date contact information. Ensure that contact information for clients and stakeholders is accurate and readily accessible.
General Administrative Duties:
Maintain EA team files and guidebook. Cover for EA team members and their executives during leave or sickness. Conduct weekly/bi-weekly executive check-ins and catch-ups
What experience you'll bring:
- Proven experience as an Executive Assistant or in a similar role, preferably supporting C-suite executives.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong team player as you will be an integral part of the onshore EA team.
- Adaptable and up for anything, as the organisation is going through a significant amount of change.
- Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Who we are:
We’re a business with a global reach that empowers local teams, and we undertake hugely exciting work that is genuinely changing the world. Our advanced portfolio of consulting, applications, business process, cloud, and infrastructure services will allow you to achieve great things by working with brilliant colleagues, and clients, on exciting projects.
Our inclusive work environment prioritises mutual respect, accountability, and continuous learning for all our people. This approach fosters collaboration, well-being, growth, and agility, leading to a more diverse, innovative, and competitive organisation. We are also proud to share that we have a range of Inclusion Networks such as: the Women’s Business Network, Cultural and Ethnicity Network, LGBTQ+ & Allies Network, Neurodiversity Network and the Parent Network.
For more information on Diversity, Equity and Inclusion please click here: Creating Inclusion Together at NTT DATA UK | NTT DATA
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“Upon joining the NTT DATA UK family, you will experience a culturally diverse organisation living our values of Clients First, Teamwork and Foresight as we partner with our customers every day.
At NTT DATA UK, we are proud to support and invest in our people. We offer a variety of rewarding career paths and opportunities to develop professionally - with access to cutting edge innovation.”
Fernando Apezteguia, CEO, NTT DATA UK
